Calling on Nominations for Executive Positions
The Chemical Institute of Canada (CIC) Toronto section will be hosting our Annual General Meeting (AGM) in May. During this meeting, we welcome new members to join our executive team for 2016/2017. Below is a list of positions and their responsibilities.
The Chair shall set the agendas for and chair Section meetings. The Chair shall also be the chief manager of the Section and be responsible for implementing the purposes of the Section and act as one of three signing authorities. The Chair shall be jointly responsible with the Vice-Chair t organize the Annual General Meeting.
The Vice-Chair shall assist the Chair in carrying out their duties, as required. The Vice-Chair shall chair Executive Meetings in the absence of the Chair. The Vice-Chair shall succeed the Chair, if the Chair leaves office before completing their term. The Vice-Chair shall act as one of three signing authorities to the Section accounts. The Vice-Chair shall be jointly responsible with the Chair t organize the Annual General Meeting.
The Secretary shall attend all Section meetings and record the minutes of such meetings. The Secretary shall also be responsible for delivering all notices and correspondence to Section members and the Corporation and keeping all of the books, paper, records and other documents of the Section.
The Treasurer shall be responsible for keeping proper accounting records, depositing and disbursing Section funds, and financial reporting to the Section and the Board of Directors of the Corporation. The Treasurer shall be required to deliver to the Corporation all accounting information and banking statements required to enable the Corporation’s accountants/auditors to prepare the Corporation’s financial statements. The Director of Finance of the Corporation will participate in any review or audit of the Section’s accounting records with the accountant/auditor for the Corporation. The Treasurer shall act as the third signing authority.
The role of the Section Communications Officer is to communicate to the membership happening of CICTOR. The Section Communications Officer shall give notice to the membership of upcoming events and communicate to the membership of events that have happened. The Section Communications Officer shall update the CICTOR newsletter, CICTOR website, and establish an online presence through social media channels.
The Section Internal Events Coordinator shall plan and organize at least one social and one professional activity in which the target the attendees will be CICTOR members. The Section Internal Events Coordinator ensures that all activities are publicized at least seven days prior to the event by way of email invitations and any other means deemed appropriate.
The Section Public Outreach Coordinator shall plan and organize at least one public outreach activity in which a target attendees will be members of the public. The Section Public Outreach Coordinator ensures that all activities are publicized at least seven days prior to the event by way of email invitations and any other means deemed appropriate.
The role of the Industrial Liaison is to actively communicate between CIC Toronto Section and industry partners. The Industrial Liaison shall actively recruit the participation of members from industry in CICTOR events and fundraise for CICTOR activities via industry-related sponsorship.
The role of the Academic Liaison is to actively communicate between CIC Toronto Section and academic partners. The Academic Liaison shall actively recruit the participation of members from academic in CICTOR events and fundraise for CICTOR activities via academic-related sponsorship.
The role of the Government Liaison is to actively communicate between the Section and members of local governments and, in collaboration with the Corporation, with the provincial and federal government on matters of importance to its members and in support of the Purpose of the Section.
The members of the Section, by majority vote, may designate up to twenty-five (25) Section Executives at Large. These Section Executives at Large, together with the Section Officers and the Immediate-Past Section Chair, shall constitute the Executive Committee of the Section. The Executives at Large of the Section shall serve for a period of time as determined by the members. The Section Executives at Large and the Immediate-Past Executive Officers are invited to attend all the Section Executive meetings and General meetings. Subject to the Charter of the Section, the Executive Committee shall have power to manage, operate and direct the affairs of the Section between meetings of the Section. In the absence of both the Section Chair and Section Vice-Chair, the Immediate-Past Section Chair shall assume their duties and responsibilities. In the absence of the Section Secretary-Treasurer, the Section Vice-Chair shall assume his/her duties and responsibilities. Any unexpected vacancy occurring in the Section Executive at Large positions may be filled by appointment by the Executive, the appointee to serve until the next Section meeting.
To self-nominate or nominate someone for a position, please send Samantha Smith an e-mail (firstname.lastname@example.org) a name, photo and a mini description about yourself. Nominations will close on May 20th, 2016.